AfyaConnect HMS — Hospital Management System for Kenya
AfyaConnect is a complete hospital management platform built for Kenyan hospitals, clinics and pharmacies: patient records, SHA and NHIF claims, M-Pesa billing, pharmacy with barcode scanning, laboratory, telemedicine and AI-assisted diagnostics in one secure system.
Get started
- See the full feature set
- Register your hospital or clinic
- Register your pharmacy
- Patient portal and video consultations
What we build
- Hospital Management System for Kenyan Hospitals — The full hospital platform — registration through discharge, with SHA claims and M-Pesa billing wired into the clinical workflow rather than bolted on afterwards.
- Pharmacy Management System for Kenyan Pharmacies — Barcode POS, a PPB-compliant controlled substances register that fills itself in, FEFO stock control and eTIMS invoicing — for a single chemist or a branch network.
- SHA and NHIF Claims Software for Kenya — Eligibility checked before the service, claims assembled from the clinical record instead of retyped, and a tracker that tells you which claims are stuck and why.
- Laboratory Information System for Kenyan Facilities — Order to result without paper: barcode sample tracking, turnaround times you can actually see, and critical results that have to reach a named human.
- Telemedicine Software for Kenyan Clinics and Hospitals — Browser-based video consultations tied to the patient record, with nothing for the patient to install and M-Pesa payment inside the same flow.
- Electronic Medical Records for Kenyan Facilities — One patient record that follows the patient across every department, with access control and an audit trail that satisfies the Data Protection Act.
Where we work
- Hospital management system in Nairobi — Nairobi County
- Hospital management system in Mombasa — Mombasa County
- Hospital management system in Kisumu — Kisumu County
- Hospital management system in Nakuru — Nakuru County
- Hospital management system in Eldoret — Uasin Gishu County
- Hospital management system in Thika — Kiambu County
- Hospital management system in Nyeri — Nyeri County
- Hospital management system in Machakos — Machakos County
Case studies
- A Level 4 Hospital Moving Off Paper Records — A 60-bed county facility running paper registers and one much-loved Excel workbook. What the sequencing looked like, and the week that went badly.
- A Three-Branch Pharmacy Group and the PPB Register — Three branches, three stock books, three hand-written controlled drug registers and an owner who could not see any of them without driving.
- A Clinic Group Fixing a Broken SHA Claims Cycle — Four sites, a rejection rate nobody had actually measured, and a claims clerk reconstructing encounters from paper files three weeks after the fact.
- A Rural Mission Hospital on an Unreliable Connection — Intermittent power, worse internet, outreach clinics on phones two hours from the main site, and one clinical officer administering the whole thing.
Guides for Kenyan healthcare facilities
- How to Submit SHA Claims Online in Kenya — A practical walkthrough of submitting SHA claims online in 2026, from member eligibility checks to reimbursement tracking, and how to avoid the rejections that delay payment.
- NHIF to SHIF: What Kenyan Hospitals Need to Know — A clear breakdown of the move from NHIF to SHIF for Kenyan facilities, registration, contracting, claims differences, and the operational changes that matter.
- The PPB Controlled Substances Register Explained — What the PPB controlled substances register requires, how inspections actually go, and how a digital dispensing log keeps your pharmacy defensible.
- Adding M-Pesa STK Push Billing to Your Clinic — How M-Pesa STK push turns clinic billing cashless, the patient experience, what setup involves, and why it cuts reconciliation work.
- Choosing a Hospital Management System in Kenya (2026) — What actually matters when choosing an HMS in Kenya, the local integrations generic systems miss, the questions to ask vendors, and how to avoid an expensive mistake.
- KRA eTIMS for Pharmacies: What You Need to Do — A plain-language guide to KRA eTIMS for pharmacies, what must be transmitted, how it works at the counter, and how to stay compliant without slowing the queue.
- Electronic Medical Records vs Paper: Is It Worth It? — The honest trade-offs between electronic medical records and paper files for a Kenyan clinic, what actually improves, what to watch for, and how to switch without chaos.
- How Kenyan Clinics Can Offer Telemedicine — What it really takes for a Kenyan clinic to offer video consultations, the setup, the workflow, billing, and how to add telemedicine without a separate paid service.
- How Much Does a Hospital Management System Cost in Kenya? — What Kenyan hospitals, clinics, and pharmacies actually pay for management software in 2026, by facility size, what inflates the price, and the questions to ask before signing.
- Moving From Paper or Excel to a Hospital Management System — For facilities still running on paper files or Excel sheets: a clear-eyed look at what actually changes when you switch, what it costs, and how to migrate without disrupting care.
- Choosing a Laboratory Information System in Kenya — What a laboratory information system actually needs to do in a Kenyan facility, from sample tracking to turnaround time, and why a lab that isn’t connected to records and billing is still half-manual.
- Data Protection Act Compliance for Kenyan Hospitals — What Kenya’s Data Protection Act actually requires of a hospital or clinic holding patient records, consent, breach notification, and the data isolation questions to ask any software vendor.
- Stopping Pharmacy Stockouts Before They Happen — Stockouts are rarely a supply problem, they’re a visibility problem. How reorder alerts, FEFO stock rotation, and real-time inventory stop a pharmacy from finding out it’s out of stock at the counter.
- Choosing a Hospital Management System in Uganda — What actually matters when a Ugandan hospital or clinic evaluates hospital management software, mobile money integration, offline reliability, and the regional realities generic systems miss.
- Appointment Scheduling for Kenyan Clinics, Done Right — Why a diary or WhatsApp booking system stops working past a certain patient volume, and what a real scheduling system should do, reminders, walk-in balancing, and a record tied to the visit.
- Choosing a Hospital Management System in Tanzania — What actually matters when a Tanzanian hospital or clinic evaluates hospital management software, mobile money billing across three networks, NHIF claims, and offline reliability outside Dar es Salaam.
- Choosing a Hospital Management System in Rwanda — What actually matters when a Rwandan hospital or clinic evaluates hospital management software, mobile money billing, community-based health insurance claims, and multi-facility reporting.
- Choosing a Hospital Management System in Ethiopia — What actually matters when an Ethiopian hospital or clinic evaluates hospital management software, Telebirr and bank-linked mobile billing, CBHI claims, and offline reliability where connectivity is least predictable.
- Submitting Mutuelle de Santé and RSSB Claims in Rwanda — For a Rwandan facility, most patients aren’t paying cash, they’re covered by Mutuelle de Santé or an RSSB scheme. A practical walkthrough of getting claims right, and the mistakes that most often delay reimbursement.
- Choosing a Hospital Management System in Burundi — What actually matters when a Burundian hospital or clinic evaluates hospital management software, Lumicash and EcoCash billing, CAM/MFP claims, and French-language usability.
- Choosing a Hospital Management System in South Sudan — What actually matters when a South Sudanese hospital or NGO-run facility evaluates hospital management software, offline-first operation, cash-dominant billing, and donor reporting.
- Choosing a Hospital Management System in DR Congo — What actually matters when a DRC hospital or clinic evaluates hospital management software, fragmented mobile money, dual-currency billing, and connectivity that varies enormously by region.
- Choosing a Hospital Management System in Somalia — What actually matters when a Somali hospital or clinic evaluates hospital management software, mobile-first billing on EVC Plus and Zaad, and why insurance claims matter less here than fast, confirmed payment.